Course administration

Your entire course administration in one system.

Course administration software for training providers running more than one-off course days. Manage learners, enrolments, schedules, attendance, invoicing, and diplomas in one place — hosted in the EU.

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14-day free trial · payment method required

Administrative staff reviewing course enrolments together

01The basics

What is course administration software?

Course administration software is a single system where a training provider records everything that happens around a programme: who enrolled, who attended, what was graded, what needs invoicing, and which diploma or certificate was issued.

Without one, that information scatters across sign-up forms, spreadsheets, a shared calendar, an accounting package, and the admin team's inbox. Every change has to be made in several places, and nobody is certain which list is the correct one.

In Academqo those parts are connected rather than merely adjacent. An enrolment creates a learner, places them in a class, puts their lessons on the schedule, and forms the basis for the invoice and the eventual diploma.

In short

  • Learner records with contact details, class, and programme history
  • Enrolments, online applications, and waiting lists
  • Attendance per lesson and grading per assignment
  • Tuition invoicing, tied to the enrolment it came from
  • Diplomas with a verification link third parties can check

02What you manage

Everything your administration has to track

From the first application to the diploma in the record — without entering anything twice.

  • Planning

    Schedules, classes, and teachers

    Set up programmes, academic years, and classes, then plan lessons in a weekly calendar that flags conflicts before you publish.

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    This week

    Mon
    Tue
    Wed
    Thu
    Fri

  • Learners

    Records and enrolments

    Manage contact details, class placement, attendance, and programme history per learner. New applications arrive through your own admissions form.

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  • Finance

    Tuition invoicing

    Invoice tuition from the same place the enrolment lives, so you never retype amounts out of a second system.

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  • Records

    Diplomas, grades, and files

    Capture grades, issued diplomas, and learner records, including a verification link an employer can use to check a diploma.

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  • Communication

    Automated email in your own branding

    Invitations, enrolment confirmations, grades, and reminders go out automatically, styled as your organisation rather than ours.

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03In practice

From application to diploma

Applying

Let learners apply online themselves

Publish your programme catalogue on your own site and let prospective learners apply online. Applications land in your administration, with a status page the applicant can follow themselves.

  • Admissions form on your own subdomain
  • Waiting lists when a class is full
  • Status page per application
  • Entry requirements per programme type
app.academqo.com

Term overview

T4

Active students

1,248

82%

Attendance

Lessons

36

Academic year

  1. T1
  2. T2
  3. 3T3
  4. 4T4

Delivering

Attendance and results become records on their own

Teachers record attendance and grade assignments in their own portal. That data lands straight in the learner's record, without the admin team re-entering it.

  • Attendance per lesson
  • Assignments with file uploads or written answers
  • Grades and feedback visible to the learner immediately
  • One grading queue per teacher
app.academqo.com/grading

Grading queue

Graded To grade
AB8.5
CD9.0
EF—
GH7.5
IJ—

04Who it fits

Providers working with cohorts and classes

Academqo is built for programmes that run for weeks or years, not for standalone course days. If you work with fixed groups, a lesson programme, and a diploma at the end, it fits.

Also relevant Software for Training Providers Running Long Programmes

05Frequently asked

Questions about course administration

What is course administration software?
Course administration software is a central system where a training provider tracks learners, enrolments, schedules, attendance, invoicing, and certification. It replaces the loose spreadsheets, forms, and shared folders many providers run their administration on today.
How is it different from a course booking system?
The terms get used interchangeably. Booking systems emphasise standalone course days and open enrolment; course administration usually means longer tracks with fixed groups, a lesson programme, and a diploma. Academqo is built for the second kind.
Is Academqo suitable for one- or two-day courses?
It can work, but it isn't what we built it for. Academqo works with academic years, classes, and a lesson programme you reuse per cohort. If you mainly run single-day open-enrolment training, a course booking system will probably suit you better.
Can I invoice tuition from the system?
Yes. Tuition invoicing is part of the platform and is tied to the learner's enrolment, depending on your plan. Your own Academqo subscription is billed separately each month.
Where is my learners' data stored?
Inside the European Union. Every institution gets its own isolated environment and subdomain, and we sign a data processing agreement with each customer. Data exports are built in, along with a recovery window before anything is permanently removed.
How long before we're live?
There is no implementation project or external consultant. You create an institution, set up your programmes and classes, and invite teachers and learners by email. The free trial exists so you can work through that at your own pace.

Put your course administration in one place.

Try Academqo free for 14 days and set up your first programme today.

Create your institutionSee pricing